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Flexible Photocopier & Printer Rental

Need a printer for a temporary office, short-term project or unexpected increase in demand? Renting gives you the flexibility to access reliable equipment without the upfront investment or long-term commitment.

  • From one day to several months
  • Fast installation and setup
  • Expert support throughout

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Sometimes buying or leasing simply isn’t the right option

Not every business needs a printer for the next five years.

Perhaps you’re opening a temporary office, managing a construction project, renovating your premises or simply need additional printing capacity during a busy period.

Buying equipment ties up valuable capital, while leasing often means committing to a fixed agreement.

Sometimes you simply need a reliable printer that does the job for as long as you need it — and no longer.

That’s exactly where photocopier rental comes in.

Why choose printer rental?

What you gain from renting instead of buying or leasing

  • Maximum flexibility

    Renting a printer or photocopier offers much greater flexibility than leasing or buying a machine — you won't be tied into a contract and can hire a machine for as little as a day.

  • Upgradable equipment

    With renting you have the ability to easily change or upgrade to the latest equipment, or a more suitable machine for your needs.

  • Tax benefits

    Renting a machine is classed as a business expense so can be deducted from your profits before tax.

  • Fast installation

    We deliver, install, configure and test your equipment so you can be ready to go in no time at all.

  • Fully supported

    Our team remains available throughout the rental period to provide advice and technical support whenever you need it.

  • No large upfront investment

    Keep your capital available for growing your business instead of buying equipment you only need temporarily.

Flexible printer and photocopier rental that works around your business

Our photocopier rental service gives you access to professional print equipment without the cost or commitment of ownership.

Whether you need a full colour multifunction printer, a black and white photocopier or additional devices for a busy project, we’ll supply the right equipment, install it, configure it and make sure your team knows how to use it.

Rental periods can be as short as a day or continue for several months, depending entirely on your requirements.

Here’s how our printer rental works

Getting your rental equipment couldn’t be easier

  1. Consult

    Understand your print volumes, workflows and requirements are reviewed to establish exactly what your business needs.

  2. Recommend

    Get clear recommendations on the most suitable equipment and lease options, without paying for features or capacity you don't need.

  3. Install

    Your new equipment is delivered, installed and configured around the way your business works, ready to use from day one.

  4. Support

    Ongoing local support, maintenance and advice keeps your equipment performing reliably throughout your lease.

If you’re in need of short term printing solutions, give us a call?.

Whether it's for a day, a month or longer, we'll help you find the right solution. Speak to our team to discuss your options and get a free, no-obligation quotation.

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Frequently Asked Questions

How much does it cost to rent a photocopier?

Unfortunately, there’s no simple answer to this — it depends on a number of factors including which machine you rent, the rental length and if you require any other services or consumables. As a guide, a full-function A3/A4 multifunction printer with installation on a 9-month rental would typically cost about £100 per month.

What can affect the price of renting a photocopier?

The size, quality and features of the machine; the length of the contract; whether you require insurance cover; and any additional machines, consumables or managed print services.

Will I be taxed for renting a printer or photocopier?

Photocopier rental payments are generally treated as a business expense, meaning they can usually be deducted from your taxable profits.
As tax circumstances vary between businesses, we always recommend speaking to your accountant for advice specific to your organisation.

Is insurance included?

Insurance isn’t included with photocopier rental, although we can arrange cover if required.
Many businesses choose to use their existing business insurance to cover accidental damage, while general wear and tear can be covered through our Managed Print Services packages.

Is set-up & installation included?

Yes, set-up and installation is included with renting any of our printers or photocopiers — our team of experts will handle this for you. We will also do full training for you or any of your employees so you can get the most out of your machine(s).

Is support included?

Yes. We provide technical support throughout your rental period should you need assistance.
Many customers also choose to add our Managed Print Services, which includes proactive maintenance, monitoring and consumables to create a fully supported print environment.

Is paper included?

Paper isn’t included as standard, but we can supply paper, toner and any other consumables you require as part of your rental package.

What does photocopier rental mean?

Photocopier rental is a flexible way to access professional printing equipment without buying it outright. Instead of making a large upfront investment, you hire a printer or photocopier for a period that suits your business and pay only for the time you need it.
At Copy Print Services, we supply, install and configure the equipment, so it’s ready to use from day one. Whether you need a colour multifunction printer or a black and white photocopier, we’ll recommend the right machine for your requirements.

What's the difference between renting and leasing?

Although they’re often confused, photocopier rental and photocopier leasing are designed for different situations.
Leasing is typically a longer-term agreement, usually between two and five years, making it ideal for businesses looking for a permanent print solution with predictable monthly payments.
Photocopier rental is much more flexible. Rental periods can range from a single day to several months or longer, making it perfect for temporary offices, short-term projects or businesses that don’t want to commit to a long-term agreement.
If you’re unsure which option is right for your business, our team will happily talk you through both.

Why would a business rent a copier?

Businesses often rent printers or photocopiers for:

– Temporary offices
– Office refurbishments
– Construction site offices
– TV and film productions
– Concerts and live events
– Start-up businesses
– Seasonal increases in workload
– Short-term projects or contracts

If you only need equipment for a limited period, renting is often far more cost-effective than buying or leasing.

How flexible is printer rental

Flexibility is one of the biggest advantages of printer rental.
We can supply equipment for as little as one day, a week, several months or even longer if required. Unlike leasing, you’re not tied into lengthy agreements and, if your circumstances change, we’ll always do our best to adapt your rental to suit your needs.

What are the advantages of renting a photocopier?

Photocopier rental offers several benefits for businesses, including:
No large upfront investment
Flexible rental periods
Easy equipment upgrades if your needs change
Better cash flow management
Potential tax benefits, as rental payments are generally treated as a business expense
Professional installation and ongoing support
For businesses with temporary or changing requirements, renting provides a simple, cost-effective solution.

Are there any disadvantages to photocopier rental?

Photocopier rental is an excellent option for many businesses, but it isn’t always the right choice.
Because the equipment is rented, you won’t own it at the end of the agreement. If you expect to use the same printer for many years, purchasing outright or choosing a photocopier lease may prove more cost-effective in the long term.
Our team will always recommend the solution that’s most appropriate for your business, even if that isn’t rental.

How much notice do I need to give?

We typically ask for around 30 days’ notice if you wish to end your rental agreement.
However, we understand that circumstances can change, and we’ll always do our best to be as flexible as possible depending on your rental arrangement.

Do you provide photocopier rental in Manchester and the North West?

Yes. We provide photocopier rental and printer rental throughout Manchester, Bolton and the wider North West, supporting businesses of all sizes with flexible, short-term printing solutions.

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