Eight Benefits Of Managed Print Services For Your Business


what is a managed print service? Up close of printer touch screen pad

Managed print services, also known as mps, is the management of all print devices by a third-party provider, such as Copy Print Services.

It involves the support, maintenance and repair of devices including; printers, scanners, copiers and multifunctional devices. 

By monitoring a businesses’ printing requirements, costs and outputs, a managed print service provider can offer some valuable business benefits. 

We’ve highlighted eight key benefits of managed print services below…

Reduce costs

Ultimately, the main aim of using managed print services is to reduce costs.

An mps provider will typically analyse business print use, processes and devices to identify ways to reduce costs and make improvement where necessary. 

For example, businesses often have underused or inefficient hardware devices that can be removed or changed to better reflect business requirements. 

Simply by having the most suitable device, your business can save money on print, maintenance, supplies and energy costs.

Save time

Time is money.

And, if your employees are attempting to change toners, fix machines or simply can’t print because it’s broken, this is costing the business money. 

Managed print services minimise down-time of printers and automatically send supplies, so you can print and scan when you need to. 

With the maintenance and support of managed print services, your employees can focus on their day-to-day work, without wasting time or increasing the risk of damage on a task that simply isn’t their job.

Supports your business aim to reduce your carbon footprint

With the use of a monitoring system, mps can identify and track all print usage, providing data and insight into best ways to strategically manage and reduce it. 

For many businesses, reducing carbon footprint is crucial to improve their Corporate Social Responsibility. This can be achieved by reducing paper use, amount of devices, energy and electricity use, and print consumables. 

Less stress

We all get extremely frustrated with printers, particularly when they’re ‘broken’ or ‘ink is low’. This added level of stress can pile up very quickly and take people away from their day to day tasks. 

Managed print services take the hassle away from employees, with the responsibility on the provider to ensure your devices are fully functioning. 

At Copy Print Services, we take pride in being a partner of choice, with communication and customer service at the forefront. We also offer strategic advice and best practice tips, overcome challenges and queries alongside our clients and aim to minimise stress at all levels.

Preventative and Proactive

Ensuring downtime is minimal is essential for businesses.

Whether you are in a rush to get a report to a big client or you need to print off a job contract, it’s crucial to have a solution to printing issues. 

With repair and maintenance services, an experienced engineer can quickly and efficiently have the device back up and running in a couple of hours or small issues can even be resolved remotely. 

With the remote monitoring we know when consumables (belts and drums) are due to run out and we will replace them before the machine stops working, often when it's needed most.

This leaves you with more time to concentrate on your daily tasks and less time worrying about the small stuff.

Automated supplies

One of the main benefits of managed print services is that you no longer have to ring or email to order toners and supplies yourself. Instead, the provider will be notified and will schedule the delivery of the product, before it runs out. 

No more cupboards full of unused, out of date supplies that are collecting dust and draining costs. 

This also allows businesses to monitor print usage across different departments, tracking their use and accountability of resources.

Supports budget & cost planning

With use and costs much more visible, budget planning becomes accurate, easier and more manageable.

When you reduce your overall printing costs with mps, you are giving your business extra money to invest in other areas of your business.

The long term benefit of this is a no-brainer for a business owner looking to make better financial decisions. It also provides evidence to set realistic cost savings and measure ongoing basis.

IT team can focus on other activities

As well as employees, IT teams typically experience a large proportion of their time (and headaches) spent on managing printers and devices.

Working with a managed print service provider means they too can focus on larger, more important projects instead of on printer problems. 

You can read more information on our managed print services here.

At Copy Print Services, we offer a comprehensive managed print service to ensure your printing problems are our problem. 

The Copy Print Managed Print Services includes –

  • All your printing and printing hardware
  • All toner and ink
  • All parts and spares for the machines
  • 4-hour response time – same day, on-site
  • Support for the network environment
  • Delivery, configuration and training
  • Remote support in case of small issues

Get in touch with us today for more information.

About the author 

Joe Harulow

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