Office Photocopier and Printer Leasing

For many offices, buying a photocopier or printer outright is not a viable option. Instead, many businesses choose to lease their device instead. 

How office printer leasing works

Office printer leasing works by allowing business owners to use the printers for a set period of time by paying fixed monthly instalments over a set period of time. After the lease agreement is over, the printer is returned to the supplier and the business can start a new lease agreement on a different printer. 

Many businesses prefer to lease printers instead of buying them outright, since it can help to reduce overall costs associated with printing and they often have maintenance and support packages that run alongside them.

Is it worth leasing a printer for an office?

For many offices, leasing a printer is one of the most effective ways to reduce overall costs while still benefiting from modern printing equipment. 

Buying a printer outright can be extremely expensive and many businesses, especially start-ups, may not have the funds to pay for a printer outright. Leasing also offers predictable monthly costs, which is ideal for offices who are keen to stick to a budget while still having access to great technology.

The benefits of leasing a photocopier or printer for an office

There are a huge number of benefits that come with leasing a photocopier or printer for your office. Some of the most popular benefits include:

• Cost effective - Leasing a printer or photocopier allows you to spread the cost over a fixed period of time, making it much more affordable than buying outright. Monthly lease payments are also tax deductible, making leasing even more cost effective for your business. 

• Modern technology - Leasing an office printer ensures that businesses always have access to the latest technology, which is particularly beneficial for those that require specific features such as large format printing, scanning and cloud technology.

• Maintenance and support - Leasing a printer for your office also comes with maintenance and support packages when combined with Managed Print Services. When you lease a printer or photocopier from Copy Print Services, you can have peace of mind knowing we take care of all the maintenance and are always on hand should something go wrong with your equipment.

  
  

Features to consider when leasing a printer or photocopier for your office

When leasing a printer or photocopier, there are a few different features that you may want to consider looking for. 

These features could include:

• Print speed and volume - If you have a very busy office, you should look for a device that has a high page per minute (PPM) count. You should estimate your monthly print volumes to determine what kind of printer you need. 

• Paper handling and capacity - You should ensure the printer or photocopier of your choice can handle the common paper size that is used in your office. You may also want to choose a piece of equipment with a large paper capacity to reduce the need for frequent refills. 

• Connectivity and functionality - Look for devices with various connectivity options such as Wi-Fi, ethernet connections and USBs for seamless integrations with your devices. You may also want to consider other features, such as cloud printing and scanning and faxing abilities. 

• Security - Different printer and photocopier brands come with their own security features, so it’s important to compare models to find the right one for you. If you handle sensitive data, you should ensure the printer has features to protect confidential data. You may want to look for devices that have user authentication features to prevent unauthorised access.