Is Printer Leasing Right for your Business?

October 17, 2024 in Helpful Tips

Leasing a printer can help to ease the financial burden associated with buying large office equipment outright; but how do you know if leasing a printer is right for your business?

In this guide, we’ll discuss what to consider when leasing a printer to help you make the best decision for your business. 


What does it mean to lease a printer?

Leasing a printer involves paying a monthly fee over a set period of time for a machine that your business needs, instead of paying the initial upfront cost to purchase the equipment. 

This allows businesses to have the printer they need for a set period of time whilst spreading the cost between 1 to 5 years. 


What to consider when leasing a printer for your business

When you’re leasing a printer for your business, there are a few things you should consider. 


Print speed and size

All of our printers here at Copy Print Services have different print speeds and print size outputs, meaning you will be able to find the perfect printer for your business needs. 

If you have a busy office, then it is likely you will need a printer which has a higher print speed to keep up with print demand. You should also consider the different size print outputs you will need, such as A5, A4 and A3. 


Paper capacity 

Again, if you have a busy office, you may want to consider leasing a printer that has a large paper capacity so you don’t need to spend time constantly refilling the paper drawer. 

Our printer capacities range in size, meaning if you only have a smaller and less busy office, you can choose a printer that doesn’t take up too much space. 


Connectivity 

The advancement of technology over the past few years has made connectivity seamless. Depending on what type of printer you choose, it can run off and connect to the cloud, while integrating to your current IT system. 

If you don’t have a strong IT infrastructure at your business, it's worthwhile having a discussion with us before you decide which printer you would like to lease and we can help find a solution which will work with your current network.



The benefits of Managed Print Services with a printer lease

There are several benefits of Managed Print Services (MPS) with a printer lease, including:

  • Save money on printing - We will take the time with you to go through what you currently use within your business, what printers you already have and what you are currently spending money on in regards to all the different components. From here, we can decide what machine and lease term will be best suited for you.

  • Get printing equipment supplied directly to you - We will always ensure that you are constantly stocked with all the necessary printing supplies including printing hardwear, ink, toner and parts for the machine.

  • Easy to set up - We have designed an installation process which will have your leased printer up and running in no time.

  • Support growth packages - The affordability of our packages means that when you need new equipment to support your business growth, we are always here to help. 


What happens when a printer lease ends?

Once your printer lease ends, the printer will be returned back to us. We can then either upgrade the equipment and agree to another lease or we give you the option to purchase the equipment at a discounted price. 

If you think leasing a printer would be beneficial to your business, get in touch with our team today to discuss your business needs and we’ll find the best printer lease solution for you. 

About the author 

John Hynes

Working in the printing industry for 35 years (office equipment servicing and maintenance), John - Managing Director of Copy Print Services - started as a hands-on technician repairing all kinds of equipment.

He always kept up to date with the “evolution” of the machinery and worked on the latest equipment that would give the customers the most efficient way of producing a document.

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