Rent or Lease a Small Printer or Photocopier

If you need a small printer or photocopier for your business, renting or leasing is a great choice if you want to spread the cost of buying a device upfront.

At Copy Print Services, we have a variety of small multifunctional printers available to rent or lease, ideal for businesses who are looking to spread the cost into manageable payments. 

Is it worth renting or leasing a small printer?

Whether you choose to rent or lease a small printer really depends on your business’s needs and budget. 

While both are great options if you want to use your cash for other business purchases, or simply don’t want to buy a printer outright, rental and lease agreements come with their own pros and cons that you should consider before you choose one.

Why renting or leasing a smaller printer for your workplace is beneficial

Office printers can be expensive - even the smaller ones - and your business may not be in the position to invest heavily in expensive equipment. 

Renting or leasing a smaller printer for your workplace means you don’t need to put an expensive down payment upfront. Instead, you can pay for the device on a monthly basis through agreed-upon prices in your lease or rental agreement. 

In many instances, when you choose to rent or lease a small printer, you will also benefit from Managed Print Services (MPS). This service enables third parties, such as ourselves at Copy Print Services, to maintain, repair and support all of your business’s internal printing, copying and scanning needs. 

This can take all the hassle away from looking after your printer yourself, helping to minimise downtime and allowing your team to carry on working on what they do best. 

Renting and leasing means you will also always have access to the most modern technology without the huge upfront costs. When you rent or lease a small printer or photocopier with us, you can easily update your equipment when your agreement term is finished. Alternatively, if you love the equipment you have, you can restart your agreement instead.

Renting vs leasing a small printer

Before you decide on whether you’d like to rent or lease a small printer, it’s worth taking a look at the differences below first. 

Although renting and leasing do have a few similarities, renting generally includes much shorter term agreement lengths than leasing. Often, rental agreements will be month-to-month or just for a few months, and you can even have a rolling contract. 

With a lease agreement however, once the dotted line is signed, the terms of the lease are fixed for a specified duration unless there is a written agreement for changes. Lease agreements are usually longer in their duration, with many agreements lasting for a year or more. 

However, if you know you will need a small printer for a long period of time, leasing can be the more cost effective option since you will have agreed to an amount at the beginning of the lease term. This can be particularly useful if you need to work to tight budgets and need to be aware of exactly how much you’re spending.

Which industries would need a small printer or photocopier?

There are a number of different industries that would benefit from a small printer or photocopier, including:

• The legal sector
• Accounting 
• SMEs
• Education 
• And many more 

Generally speaking, any business that requires general office use, no matter what sector, would benefit from a small printer or photocopier. This is especially relevant if your business needs a small device that can print, scan and copy documents. 

The cost of renting or leasing a small printer

At Copy Print Services, our renting and leasing plans for small printers start as low as £25 per month. 

We can work with you to create a tailored rental or lease agreement that suits your business’s specific needs, and we will always try our best to accommodate any unique requirements you may have.

We are also more than happy to discuss how your agreements can be changed or amended in the future to help you get the best equipment for your business.