Top 5 best office photocopiers and printers


what is a managed print service? Up close of printer touch screen pad

With there being such a wide range of photocopiers and printers available for every business' needs, it is difficult to know which would work best for you. It’s great having so many viable options, but here at Copy Print Services, we can help you narrow the choices down and pair you with the most suitable machine. We have collated a list of our top 5 photocopiers and printers that will each suit different needs that your business may have. 

In this post, we provide you with the main questions that you should be asking yourself when considering buying, or renting, a photocopier and/or printer. Answering these basic questions will help you to understand what your business needs are exactly and how we can pair you with the most suitable machine. 

What do I need to consider before buying a photocopier or printer?

Each business has their own individual needs and printing requirements. Knowing how your business operates and what your printing needs are is a crucial part of the buying process. We can talk you through the questions you need to consider before investing in a machine for your office or workspace, but it helps if you have a good idea of what you need to begin with. 

Printing Capabilities

Think about what you require for your business in terms of basic printing and copying. These questions can help you to determine where to start when searching for a machine and find what your budget minimum needs to be. Knowing facts such as your average print volume is key as what you may believe is a high print volume for example, may actually just be mid-volume. Therefore, you may be better suited to a cheaper machine.

Consider these points:

  • How much printing do you do? 
  • Do you want to print in colour, mono or both?
  • What paper sizes will you be printing on? A4 - A0?

Multifunction Properties

Most businesses now make great use of multifunction printers and their extensive capabilities, such as finishing. Certain industries require more printing, copying, scanning and faxing technologies than others- this is where the following questions come in handy.

Consider these questions:

  • Do you need to scan documents?
  • Do you need to fax documents?
  • Do you require finishing capabilities? (e.g- stapling or holepunching)

Office/Work Space

You do not always need a large, floor-standing printer and photocopier to produce all of the documents your business requires. Many desktop printers are capable of producing what you need, though larger machines may suit larger businesses better.

  • Is space an issue in your workplace?


Keeping your documents secure is almost always important to a business when printing, scanning and copying. Ensuring that your documents are protected should be a key consideration when buying a printer.

  • Are the documents you print sensitive? (e.g- Do you need pin-release or card-release functions?)

Wired or wireless?

This is a question that many people fail to consider due to the fact that wireless technologies are constantly favoured in the modern world. We at Copy Print Services recommend wired printers, as their performance is typically much better. You can read more about this in our blog post on wireless printers.

  • Do you need a wireless printer?
  • If so, is there appropriate IT infrastructure in place in your workspace to allow the machine to be networked?

Our top 5 office photocopiers and printers

Here, we recommend our top 5 machines that cover a range of capabilities and needs in reference to some of the above questions.

Olivetti MF259 (A3/A4 colour multifunction)

We supply the full Olivetti range and are official ‘Best For Colour’ dealers. The d-Colour MF259 is great when considering multifunction capabilities.

The MF259 is a great, all-round machine that is both powerful and reliable. It has a print speed of 25 pages/per minute and a paper capacity of up to 6,650 sheets. It also has a dual-scan feeder, which increases efficiency, and has impressive A6 to SRA3 paper printing capabilities.

The Olivetti MF259 has a maximum print volume of up to 150,000 sheets of A4 a month and a scanning speed of up to 200 ipm for A4. It is also listed as one of the best A3 laser multifunction printers in our guide to the best multifunction printers.

Learn more about the Olivetti d-Colour MF259 here.

Epson T-Series (A0/A1 wide format)

The machines in the Epson SureColor SC-Tx400 Series are great wide format printers that can suit plenty of your businesses’ printing needs - they work especially well in engineering and design offices. These include the SC-T3405, the SC-T5405 and the SC-T3405N.

The Tx400 Series cover a wide range of printing capabilities, including being high capacity and having direct scanning and wireless printing technologies. The 4.3’’ colour touch screen allows the machines to be easily accessible and simple to operate. With the Epson Tx400 series machines, you can print on 24’’ (A1) and 36’’ (A0) paper with a maximum print speed of 22 seconds on A1.

Learn more about the Epson SureColor SC-Tx400 Series here.

Olivetti d-Color MF4003

Copy Print Services are Olivetti ‘elite dealers’ and stock the full range of d-Color products. The d-Color series are designed with virus protection in mind. 

The MF4003 has a vast range of virus protection software built in and has plenty of security functions that allow your important documents to stay safe and protected. It can print at 40 pages/ per minute for both colour and mono and has a large paper capacity of up to 1600 sheets.

The d-Color model has hard disk data encryption and automatic data deletion upon job completion, keeping your valuable information as secure as possible. It has the basic data security and intrusion risk detection features, but also has the option to have Bitdefender Antivirus scanning that scans input and output data for viruses.

Learn more about the MF4003 here.

Epson WorkForce Pro WF-C579R

The Epson 579R is a desktop multifunction printer that is a great choice for smaller businesses who require a range of capabilities from a smaller machine.

The WFC-579 has a high ink yield so therefore, a lower running cost- this is great for smaller businesses. It has a high duplex scanning speed and can print at speeds of 24 pages/per minute in both colour and mono.

The 579 is a great alternative to larger multifunction machines, as it can fit in smaller spaces yet still has the four key elements (print, copy, scan and fax) available and is simple to set up and effective in use. It also has wireless capabilities, or can be easily used hard-wired.

Learn more about the Epson WF-C579R here.

Which photocopier and printer is best for your business?

After answering our recommended questions and looking at our top 5 machine choices, you may have found the ideal photocopier and/or printer for your office setting. Knowing your businesses printing and copying needs before discussing a sale can be hugely beneficial, as this allows you to narrow down your search and potentially, save money.

If none of these examples seem like the right fit for your office - whether you are part of a large company, own a small business or work from home - Copy Print Services can help. We stock a large range of printers and photocopiers, so we can be sure to help find you the most suitable machine.

We like to get to know you and your business so that we can recommend the best machine for you. We will learn more about your business requirements and what your budget is so that we can ensure that you will be completely satisfied with your new photocopier and printer.

Get in touch

We are happy to help you with your copying and printing needs. Contact us to discuss your options and we will strive to help you make the best choice for your business.

About the author 

John Hynes

Working in the printing industry for 35 years (office equipment servicing and maintenance), John - Managing Director of Copy Print Services - started as a hands-on technician repairing all kinds of equipment.

He always kept up to date with the “evolution” of the machinery and worked on the latest equipment that would give the customers the most efficient way of producing a document.

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