what is a managed print service? Up close of printer touch screen pad

What is a managed print service?

Managed print services provides a business with everything required to run a successful print operation within your office. Including all toner, all hardware, all parts and spares, full support service, delivery, training and any remote support needed.

Also known as MPS, a managed print service covers a broad spectrum of services and product. The simple definition is that it enables a key person or persons within a business to gain complete control and visibility of the companies printing.

What are the benefits of managed print services?

A managed print service can help to reduce the environmental impact your printing has and can improve the document security within your business when completing general admin tasks e.g scanning.

A managed print specialist should spend time with you and produce a complete print audit which will run through what you currently use within your business, what printers are currently on the network and see what you are currently spending on all the different components that are required to run the companies printing as it stands.


Managed print services can save your business a lot of money. If your current operation is somewhat sporadic, you can expect the lack of efficiency to have a financial cost. Managing and maintaining individual devices can be time-consuming and costly. 

The huge advantage that comes with managed print services is the time that goes into identifying where your printing operation is costing you money and finding ways to reduce those costs. 

With a managed print service, many tasks that would have previously had to be carried out will now be in the safe-hands of your print solution provider. Re-positioning and reducing the number of printers on-site are just a few ways that a print solution provider could save your business money.


Another valuable commodity in business is time. 

With the cutting edge software solutions available you will no longer need to check how much toner is left, what the number of prints is, spend time on the phone trying to sort a printer issue out; your print solution provider can pro-actively monitor the print solution so that you don’t have to.

Ultimately, an effective MPS enables you to track, control and monitor your businesses printing, scanning, copying and ultimately saves your business time and money.

What information will I get from a Managed Print Service Audit?

A full report will consider a vast array of different things that you may not even think off initially.

For example, do you have 2 floors with only one printer on the ground floor?

People in the building need to have access to this printer.

How many times does an upstairs user have to go downstairs to pick up something off the printer or scan a document?

Are there any jobs done after printing that could be automated using new printing technology? Stapling, binding, cutting etc.

Would re-positioning the printers enable more effective use of the current printing set-up?

All these and more get reported on when an expert completes an audit and the makes suggestions on how a Managed print service can help you and your organisation.

With this information a tailor made print solution can be designed (including repositioning any printers, reducing the number of printers on site, IT integration into the systems correctly and staff training) that could save you up to 40% on what you currently spend. 

What is included in a Managed Print Service?

Here at Copy Print we believe in all the above and have some amazing success stories over the years.

The Copy Print Managed Print Service includes –

  • All your printing and printing hardware
  • All toner and ink
  • All parts and spares for the machines
  • 4-hour response time – same day, on-site
  • Support for the network environment
  • Delivery, configuration and training
  • Remote support in case of small issues

For more information please telephone 01204 208244.